Blueleaf Billing: Billing Readiness Overview
Using Billing Readiness
The Billing Readiness page lists everything the current run flagged for review, and lets you clear each item before you bill.
The Billing Readiness Dashboard opens on the current run, and the line beside the title gives the date the data is read as of and whether you bill in advance or arrears.
The tiles across the top are Total Accounts, Ready, Flagged (Open), Resolved, and Data Imports. Ready applies to the accounts carrying no open flag. Data Imports covers custodial feeds only, and has its own Data Import Status card (see Checking Data Import Status below).
Actionable and fyi
Every flag carries one of two severity levels:
Actionable: means the row needs user action before you bill. Examples of actionable flags - No Schedule, Unassigned Accounts, Combined Billing Partner Missing.
fyi: is informational and does not block billing. Examples of fyi flags: AUM Anomaly, QoQ Fee Change, New Account, Termination, Min Fee Applied, Max Fee Applied, Insufficient Cash, Missing Data.
Filter with Status: Open, Resolved, or All, or with the Type drop-down to filter for a single flag type.
Resolving a flagged row
Click Resolve. The prompt names the flag type, the client and account, and the description. Several types of flags offer the fix in the prompt itself:
No Schedule: Pick a fee schedule for the client, or leave it unset and resolve with a note.
Missing Data: Click Exclude this account from billing if the account is closed or is no longer expected to update. That sets the same Exclude checkbox as the client’s accounts table, so it carries forward.
Unassigned Accounts: Accounts are assigned in Blueleaf. The prompt carries an “Open the Blueleaf Dashboard” link. Come back and resolve once they are assigned.
Combined Billing Partner Missing: The prompt carries a View client link, so you can fix the client’s combined billing.
New Account: Adjust the Effective Date used for proration, or click the “Bill full period only (waive proration)” option
Write Resolution Notes and click Mark as Resolved. The note is stored with the flag in the Compliance Log at the bottom of the page to read it back, dated, with the client and account.
Resolving needs the appropriate role permissions, and without the right permissions the Resolve button is disabled.
The projected run
The dropdown beside the title also offers a projected run, built from current account data and market values before the period closes. For projected runs, the row shows “View” instead of “Resolve”, and its figures change as data arrives. The Data Import Status card and the Compliance Log show on the current run only.
Checking Data Import Status
Data Import Status tells you whether each custodian has sent the balances your run needs. Check it before you bill. Expand a custodian to see the feeds beneath it, each with its own status and the date data last arrived.
Go to Billing Readiness. The Data Imports tile shows how many custodians have reported, and the Data Import Status card below breaks that down by custodian. Click the card header to open it. The header carries the same count, as “1 of 2 complete”.
Custodian Statuses:
Complete: Every feed for that custodian reported on that date. Good to bill.
Pending: Data is expected, but has not been imported. Check again later.
Inactive: The feed is stale or retired, and it does not hold up a run.
Open a Billing Run in draft status while a custodian status is “Pending”, and the run shows an amber warning naming that custodian.
This covers custodial feeds only. Held-away accounts are not reported here; check those directly in Blueleaf: https://secure.blueleaf.com/advisor/accounts
Need help? Email vipsupport@blueleaf.com with any billing questions, feedback, or issues.