Blueleaf Billing: Accounts Grid Overview

Working in the Accounts Grid

The Grid’s Accounts tab lists every account across every client in one table, narrows it by column, and applies one change to everything you select.

1. Go to Clients & Accounts.
2. Click Grid, then select the Accounts tab.
3. Review all accounts across all clients in one table.
4. Use the column filters to narrow the list to the accounts you need.
5. Select the accounts you want to update. Any change you make applies to all selected accounts.

Filtering the Grid View

1. Use the filter row beneath the column headers to narrow the Accounts table grid view
2. Filter Account or Client using the search boxes:
   • Account matches either the account name or account number.
   • Client matches the client name.
3. Filter Custodian or Type by selecting from the values found in your accounts.
4. Use the following filters to narrow the table further:
   • Excluded: Select Yes to show accounts excluded from billing, or No to show all other accounts.
   • Debit: Select Bill to Client to show accounts whose fees are billed to the client, or Account to show accounts whose fees are drawn from an account.
   • Schedule Exception: Select Client Default to show accounts using their client's AUM Schedule. Select a schedule by name to show accounts assigned to that schedule instead. 
5. Combine filters to narrow the results further. For example, set Custodian to Fidelity and Excluded to No to show Fidelity accounts that are not excluded.
6. To include archived accounts or accounts belonging to archived clients, select Show archived in the top right. They are hidden from the table by default.
7. You can also filter the Accounts table by Advisor from the Clients tab. Because the Accounts tab doesn’t have an Advisor filter, apply the filter from the Clients tab first, then switch to Accounts. The selected advisor appears above the table, with an X to clear the filter.

Changing many accounts at once

1. Select the accounts you want to update by ticking the checkbox on each row.
2. To select every account currently shown by your filters, tick the checkbox in the table header. Filter the table first, then select all. The table loads additional rows as you scroll, so scroll to the end of the list before selecting all.
3. Review the selection count in the bar above the table, then choose an action:
   • Exclude from Billing / Include in Billing: Excludes or includes the selected accounts for billing. This is the same setting as the Exclude checkbox on the client's accounts table. 
   • Bill to Client / Debit Account: Determines where the fee is billed. Bill to Client sends the fee to the client instead of drawing it from an account. Debit Account reverses that.
   • Set Schedule Exception / Clear Schedule Exception: Assigns or removes a per-account override to the client's AUM Schedule.
   • Add Subscription Fee / Remove Subscription Fee: Adds or removes a subscription fee. Select the fee by name.
   • Add One-Time Fee: Adds a one-time fee. Select the fee and billing period together. The available periods are your draft billing runs.
   • Manage Exclusions: Opens Manage Exclusions for the selected accounts, where you can add a ticker to exclude from each account.
4. Click Apply. Manage Exclusions opens its dialog for that action; all other actions are applied immediately.
5. After the change is applied, the selection clears.

Make a change to one account

You do not need to select an account for a single edit. The Excluded, Debit, Schedule Exception, Subscription Fees, and One-Time Fees cells can be edited directly in the row. Each change saves automatically.

Need help? Email vipsupport@blueleaf.com with any billing questions, feedback, or issues.